Executive Assistant

Location: hirify.global’s corporate office in Santa Clara, California, United States; onsite presence is required, with occasional additional onsite attendance and travel for leadership meetings, executive reviews, and special events.

Salary: $46.62–$72.84 per hour, plus bonus eligibility, stock, and benefits.

Company

hirify.global is a global corporate organization providing analytical, quality, compliance, and operational services across worldwide business operations.

What you will do

• Manage the Vice President of Global Quality’s complex calendar, global meetings, executive reviews, and related materials across multiple time zones.
• Coordinate domestic and international travel, itineraries, visa and passport requirements, and expense reconciliation.
• Prepare executive briefings, webcasts, leadership meetings, correspondence, minutes, action-item follow-up, and team communication events.
• Act as a central coordination and escalation point for executives, employees, suppliers, regulatory authorities, and internal stakeholders.
• Manage purchase orders, departmental expenses, supplier onboarding, budgets, headcount tracking, and compliance with company procedures.
• Maintain SharePoint sites, collaboration spaces, organizational information, dashboards, reporting, and administrative processes while supporting onboarding and process-improvement projects.

Requirements

• At least 5 years of relevant experience, including executive-level administrative support experience preferred.
• Associate degree, higher education, specialized training, certification, or an equivalent combination of education and experience.
• Advanced proficiency with Microsoft 365 tools, including Excel, PowerPoint, Teams, Outlook, and Copilot.
• Strong judgment, discretion, integrity, communication, organization, prioritization, and problem-solving skills.
• Ability to handle confidential information, work independently, manage competing priorities, and support stakeholders across global regions and time zones.
• Quality Assurance or Regulatory Affairs experience is beneficial.

Culture & Benefits

• Full-time day schedule with no specified end date.
• Occasional travel is required.
• Eligibility for bonus, stock, and benefits.
• Work in a global corporate environment supporting a worldwide Quality organization.
• Inclusive, equal-opportunity workplace with accessibility support for candidates with disabilities.