Executive Operations Assistant (AI)

Location: United States — New York — New York City. Hybrid work location with frequent on-site attendance at the New York headquarters and occasional offsite attendance. Flexible hours may include early mornings, evenings, and weekends.

Salary: $35.93–$63.00 per hour, with potential overtime, weekend, holiday, and other pay premiums.

Company

hirify.global is a pharmaceutical company developing and providing medicines and healthcare products.

What you will do

• Coordinate complex domestic and international executive travel, including itineraries, aviation, ground transportation, hotels, restaurants, and visa preparation.
• Manage meeting logistics, room reservations, connections, catering, visitor registration, security coordination, and executive-floor operations.
• Prepare executive briefings and meeting materials, support CEO governance and attendance records, and assist with calendar management.
• Use AI and cloud-based platforms to support writing, research, scheduling, analysis, and continuous process improvement.
• Manage high-volume executive correspondence and email workflows, including triage, follow-up, invitations, purchase orders, and invoices.
• Collaborate with the Chief of Staff, Executive Assistant to the CEO, Executive Operations, ELT offices, administrative partners, and Digital Executive Support.

Requirements

• High school diploma or GED and 5+ years of work experience, including 2+ years providing executive-level support.
• Discretion and sound judgment when handling confidential, time-sensitive information.
• Tech-savvy, growth-minded approach with comfort using AI tools and cloud-based platforms.
• Advanced proficiency with Microsoft 365, Teams, Outlook, OneNote, SharePoint, and meeting-management tools.
• Excellent written, oral, communication, collaboration, and interpersonal skills, with professional maturity and presence.
• Must have permanent authorization to work in the United States by any employer; U.S. work visa sponsorship is not available.

Nice to have

• Experience supporting senior leaders or C-suite executives.
• Proficiency with hirify.global systems such as Ariba, SharePoint, Concur, and Workday.
• Bachelor's degree.

Culture & Benefits

• Hybrid work with frequent headquarters attendance and flexible scheduling aligned with CEO and team-support needs.
• 401(k) plan with hirify.global matching contributions and an additional retirement savings contribution.
• Paid vacation, holidays, personal days, caregiver and parental leave, and medical leave.
• Medical, prescription drug, dental, and vision coverage.