Operations Assistant

Location: Rochester, New York, United States; on-site

Salary: $25.48–$32.70 per hour

Company

hirify.global provides professional services through its Transportation Division.

What you will do

• Support the Division Operations Lead and divisional leadership with daily administrative and operational activities.
• Maintain divisional files, records, financial information, and other documentation.
• Schedule meetings, coordinate calendars and travel, and organize meeting materials and events.
• Track expenses, process invoices, and maintain budget-related documentation.
• Proofread and format correspondence, reports, presentations, and other business documents.
• Collaborate with project teams and Finance, Marketing, and Human Resources to improve divisional administrative processes.

Requirements

• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Working knowledge of Excel and experience creating and maintaining spreadsheets.
• Strong organizational, time-management, communication, proofreading, and customer-service skills.
• Ability to prioritize multiple tasks and work independently and collaboratively.
• Minimum of 1–3 years of administrative, office support, or operations experience.
• Bachelor’s degree in business management or equivalent experience preferred.

Culture & Benefits

• Flexible work schedule within an on-site office role.
• Health and dental insurance, 401(k) with employer match, profit sharing, and paid time off.
• Paid parental leave and short- and long-term disability coverage.
• Leadership development, tuition reimbursement, fitness reimbursement, and wellness programs.
• Referral bonuses, team-building events, and community-service events.
• Commitment to diversity, equity, and inclusion.