Administrative Support Specialist

Location: North Chicago, United States; full-time onsite role. Evening shift from 1:00 pm to 9:00 pm. Frequent travel between assigned buildings may be required, including walking 1–2 miles, stair use, and work in inclement weather. Personal transportation is required because base transportation is not available.

Salary: $21–$30 per hour.

Company

hirify.global provides services supporting government, military, training, and operational programs.

What you will do

• Maintain accountability rosters, student status updates, enrollment records, appointment data, attendance records, and class assignments.
• Enter and verify data in government and internal systems, including PowerApp Learning Site and Enterprise Military Housing databases.
• Prepare and submit daily and weekly reports on student status, room assignments, and accountability within established deadlines.
• Support student check-in and check-out by issuing and tracking keys, maintaining logs, and completing required documentation.
• Monitor shared inboxes and communication channels, route student and training updates, and coordinate administrative follow-up.
• Assemble disciplinary and compliance documentation and support weekly room inspection coordination.

Requirements

• High school diploma or GED and 6+ years of experience.
• Active/current Secret Clearance or ability to obtain and maintain one.
• Proficiency with Office 365 tools, including Excel, Word, PowerPoint, and SharePoint.
• Experience using computer programs such as EMH and working with databases or internal tracking systems.
• Strong organizational, communication, time-management, customer-service, critical-thinking, and active-listening skills.
• Ability to work onsite on the 1:00 pm–9:00 pm shift and perform required movement between buildings.

Nice to have

• Prior military experience.
• Experience with Enterprise Military Housing software.
• CPR certification.
• Adaptability and willingness to learn new systems and processes.

Culture & Benefits

• Full-time employment in a team-oriented environment supporting civilian staff, contractors, and active-duty personnel.
• Potential benefits include a 401(k) plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability coverage, and paid time off.
• Professional training and development opportunities support career advancement.
• Additional compensation may include sign-on bonuses, relocation benefits, short-term incentives, long-term incentives, or discretionary performance payments.