Purchasing Assistant

Location: hirify.global Vancouver Campus, Vancouver, BC, Canada; onsite role

Salary: $4,281.00–$4,386.00 CAD monthly

Company

hirify.global is a university supporting research, innovation, and learning through the Stewart Blusson Quantum Matter Institute and its research programs.

What you will do

• Manage daily procurement and purchasing activities in Workday, including validating speed charts and available funds.
• Prepare purchase specifications and request-for-proposal documentation with Supply Management, faculty, researchers, and staff.
• Coordinate vendor quotes, purchase requisitions, invoices, purchase-card reconciliations, budgets, and supporting documentation.
• Manage shipping and receiving, courier pickups, customs clearance, damaged or incorrect shipments, returns, replacements, delays, and back orders.
• Coordinate internal charge-backs and maintain equipment records, including serial numbers, warranties, and control reports.
• Work independently while consulting the Operations Manager and supporting researchers and principal investigators.

Requirements

• High school graduation and one year of post-secondary education in a related field, plus three years of related experience or an equivalent combination.
• Advanced experience with Workday financial management systems is strongly preferred.
• Ability to manage complicated purchases, organize information and records, and work accurately with strong attention to detail.
• Knowledge of procurement, university policies and procedures, and researcher support is preferred.
• Ability to use Microsoft Office and communicate effectively with staff, faculty, senior management, vendors, couriers, and customs brokers.
• Ability to work independently and collaboratively while respecting diverse perspectives and demonstrating commitment to equity, diversity, and inclusion.

Culture & Benefits

• Full-time staff position covered by CUPE 2950.
• Work within a research-focused university environment supporting quantum matter research.
• Role duration runs through March 31, 2028.
• Independent work is performed in consultation with the Operations Manager and faculty and staff members.