Office Manager (AI)

Location: San Jose, United States; onsite role managing the physical office

Salary: $80,000–$140,000 annually

Company

hirify.global is an artificial intelligence company developing proactive, multimodal intelligence and next-generation hardware as a unified interface between people and machines.

What you will do

• Manage office supplies, equipment, facilities, vendors, mail, packages, and deliveries.
• Coordinate with building management, cleaning services, maintenance, and facilities providers.
• Provide calendar and scheduling support for leadership across time zones.
• Coordinate domestic and international travel, including flights, hotels, and ground transportation.
• Manage new-hire onboarding logistics, including desk setup, equipment, system access, and office orientation.
• Plan and execute team events, offsites, celebrations, catering, venues, budgets, and expense tracking.

Requirements

• 3+ years of experience in office management, executive assistance, or operations.
• Experience owning a physical workspace and the systems supporting it.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication with vendors, leadership, and new hires.
• Ability to manage multiple priorities independently.
• Proficiency with Google Workspace, including Gmail, Calendar, Drive, Docs, and Sheets.

Nice to have

• Experience with Ramp, Expensify, or similar expense management tools.
• Experience coordinating HR or People Ops administrative tasks.
• Experience managing catering programs or recurring food vendors.

Culture & Benefits

• High-ownership role with substantial autonomy.
• Close collaboration with leadership, People Ops, and Finance.
• Full-time position with an annual US base salary range of $80,000–$140,000.
• Total compensation may include additional components and benefits depending on the role.