Administrative Assistant - Shared Services

Location: On-site in Idaho Falls, Idaho; applicants must be based in the United States. U.S. citizenship or compliant U.S. person status is required.

Company

hirify.global Atomics develops factory-fabricated microreactors to provide scalable, reliable, and affordable nuclear power.

What you will do

• Maintain organized electronic and physical document repositories, including naming, filing, version control, retention, and disposition practices.
• Coordinate document uploads, indexing, retrieval, audits, records cleanup, and retention reviews across approved systems.
• Manage access lists, permissions records, document-retention logs, and information segregation based on confidentiality, export-control, regulatory, contractual, and role-based requirements.
• Coordinate business travel, lodging, transportation, meetings, conference rooms, and related logistics.
• Prepare, scan, print, bind, distribute, archive, and support the preparation of presentations, reports, correspondence, and forms.
• Support onboarding, visitors, office administration, supplies, equipment, and administrative needs across multiple departments.

Requirements

• High school diploma or equivalent.
• Two or more years of administrative, office, records-management, document-control, or related experience preferred.
• Strong organization, attention to detail, prioritization, communication, follow-through, and confidentiality.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams.
• Ability to learn and consistently use document-management, data-room, and access-control systems.
• Must be based in the United States, work on-site in Idaho Falls, and meet the U.S. citizenship or U.S. person requirements for controlled information and facilities.

Nice to have

• Experience in engineering, manufacturing, energy, nuclear, defense, technology, or another regulated industry.
• Experience with contract repositories, data rooms, records-management systems, or document-control procedures.
• Familiarity with access permissions, information classification, export-control restrictions, or controlled-document handling.
• Experience supporting executives or technical teams with travel and administrative coordination.

Culture & Benefits

• Collaborative and supportive work environment.
• Opportunities for professional growth and intellectually challenging work.
• Health, dental, and vision insurance.
• Paid time off.
• Corporate gym membership.