Administrative Assistant

Location: Onsite in Santa Clara, California; primarily an in-office role with approved exceptions for PTO, work travel, or other leave.

Salary: $41–$62 USD per hour, with potential incentive pay and/or equity.

Company

hirify.global is reshaping the data storage industry through technology and innovation.

What you will do

• Manage complex, high-volume calendars for Vice Presidents and resolve scheduling conflicts across global time zones and departments.
• Research, arrange, and manage domestic and international travel, expense reports, and purchase requisitions.
• Act as a liaison between executive leadership, internal organizations, customers, and external partners.
• Coordinate team operations, events, scheduling, and special projects from inception to completion.
• Manage and prioritize incoming emails, calls, and other communications.

Requirements

• Demonstrated experience managing dynamic calendars for senior leaders and prioritizing complex schedules.
• Advanced proficiency with Google Workspace, Microsoft Office, Concur, and Zoom.
• Experience with Workday, DocuSign, ServiceNow, Tableau, and Greenhouse.
• Experience using AI tools such as ChatGPT and Gemini to improve administrative efficiency.
• Strong written and verbal communication, grammar, proofreading, attention to detail, and discretion with confidential information.

Culture & Benefits

• Innovation-focused environment that encourages critical thinking and tackling complex challenges.
• Support for professional growth and contribution to meaningful technology initiatives.
• Collaborative culture focused on teamwork and inclusive leadership.
• Flexible time off, wellness resources, and company-sponsored team events.