Administrative Assistant

Location: On-site in El Segundo, California, United States. Travel is minimal and working hours are standard.

Salary: $51,000–$64,000 per year.

Company

hirify.global delivers engineering, advanced technology, program management, mission IT, logistics, operations, science, and cybersecurity solutions for national security and space defense customers.

What you will do

• Provide administrative support for the MSEIT effort in El Segundo.
• Interact professionally with senior leadership, government customers, vendors, and personnel.
• Schedule conference rooms and coordinate internal and customer meetings, including room setup, cleanup, and meeting materials.
• Create, format, proofread, and distribute documents using Microsoft Office.
• Process purchase requests and coordinate vendor deliveries, FedEx, UPS, and mail distribution.
• Maintain visitor verification, badge tracking, and unclassified and classified roster support.

Requirements

• Active DoD Secret security clearance required.
• At least four years of executive-level administrative support experience in a large business or military environment.
• Experience managing calendars and facilitating meeting planning.
• Accurate grammar and punctuation proofreading skills.
• Ability to communicate ideas, work independently, multitask, and collaborate in a fast-paced environment.
• Ability to interact effectively and proactively with senior-level executives, assistants, government customers, and administrative stakeholders.

Nice to have

• Degree.
• Experience with SharePoint and LiveLink.
• Experience supporting Department of Defense, intelligence, Space Force, or Air Force customers.
• Strong communication skills, a friendly attitude, and the ability to manage multiple projects under tight deadlines.

Culture & Benefits

• Collaborative work environment focused on innovation and small-team problem solving.
• Potential 401(k) plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability coverage, and paid time off.
• Professional training and development opportunities.
• People-first culture centered on belonging, collaboration, growth, and zero-harm principles.