Process Control Administrator (Hybrid)

Location: Markham, Ontario, Canada; hybrid role with the ability to work from home during core business hours

Salary: CAD 47,000–52,000 per year, plus potential bonuses, incentives, and restricted stock units.

Company

hirify.global provides financial services technology and supports issuer and shareholder-meeting operations.

What you will do

• Coordinate proxy and non-proxy projects from receipt of issuer information through final delivery.
• Review dockets, samples, search cards, work orders, and mailing materials for completeness and regulatory compliance.
• Extract, enter, maintain, and validate large volumes of alphanumeric data using Microsoft Access, Excel, internal systems, and mainframe applications.
• Perform quality control, proofread documentation, identify deficiencies, and coordinate issue resolution with relevant teams.
• Schedule, document, and monitor regulatory mailings, including Notice & Access projects and shareholder-meeting mailings.
• Work with Client Management, Production Operations, Sales, Finance, Receiving, issuers, agents, and vendors to clarify requirements and deliver projects accurately and on time.

Requirements

• High school diploma or equivalent.
• Approximately 5 years of experience in a similar position or equivalent experience is preferred.
• Knowledge and experience in compliance and audit are essential.
• Strong analytical, written, verbal, organizational, and time-management skills, with the ability to manage multiple projects under pressure.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and Access; experience with database systems is an asset.
• Ability to work in a hybrid arrangement from Markham, Ontario, with a basic home office setup, high-speed internet, and a distraction-free workspace during core business hours.

Nice to have

• Community college diploma in Business Administration.
• Exposure to printing and financial business operations.
• Previous experience in the financial industry.
• Exposure to database systems.

Culture & Benefits

• Medical, dental, life, and vision insurance beginning immediately upon hire.
• RRSP program with company match and paid parental leave.
• Competitive vacation days and potential bonus or incentive eligibility.
• Flexible work resources and technology to support the hybrid arrangement.
• Overtime availability is required during proxy season and other periods of high demand or processing volume.

Hiring process

• In-person interviews are required throughout the application process.
• Employment verification, education verification, credit inquiry, and a Canadian criminal record check are required.
• AI-based tools may assist with application review, with final employment decisions subject to human review.