Administrative Assistant II

Location: On-site in Laval, Quebec, Canada, 5 days per week

Annual base salary: CAD 52,820–85,800

Company

hirify.global develops climate solutions for buildings, homes, and transportation, with a focus on sustainability and efficient operations.

What you will do

• Support daily office operations, supplies, mail, courier services, meeting rooms, facilities requests, phone coverage, security access, and office equipment needs.
• Provide administrative support to the Systems Division, including document preparation, scheduling, travel arrangements, onboarding coordination, expense processing, and confidential records management.
• Process administrative and purchasing activities such as cheque deposits, purchase orders, procurement support through Coupa and Oracle, and vendor account administration in Windchill.
• Coordinate customer events and internal activities, including scheduling, venues, vendors, catering, payments, materials, attendee communications, and post-event documentation.
• Support office safety and compliance activities, inspections, emergency systems documentation, employee presence logs, evacuation plans, and SDS binders.
• Provide backup support to other Eastern Canada offices and collaborate with local, regional, and cross-functional teams.

Requirements

• DEC or AEC in administrative techniques, an administrative assistant diploma, or equivalent.
• Previous experience as an administrative assistant, office coordinator, or in a similar support role.
• Excellent verbal and written communication skills in both French and English.
• Strong organizational, interpersonal, communication, prioritization, and attention-to-detail skills.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to work on-site in Laval five days per week.

Nice to have

• Experience with graphic design or marketing design tools.
• Experience coordinating meetings, office activities, facilities services, or customer events.
• Experience with purchasing, vendor coordination, onboarding administration, or office operations.

Culture & Benefits

• Support for a professional, organized, safe, and welcoming office environment.
• Comprehensive benefits and employee programs.
• Opportunity to support sustainable climate solutions for buildings, homes, and transportation.
• Full-time employment with immediate consideration for an existing vacancy.