Senior Administrative Assistant (Medtech)

TL;DR

Senior Administrative Assistant (Medtech): Providing high-level administrative and operational support to the VP of Sales for the Americas with an accent on complex calendar management, global scheduling, and executive coordination. Focus on enabling efficient daily operations, managing confidential communications, and coordinating international travel and logistics.

Location: Must be based in Libertyville, IL with an onsite requirement of 4 days in office weekly

Salary: $62,000 - $90,000 yearly

Company

hirify.global is an independent, employee-owned company that develops, manufactures and markets innovative healthcare products for ostomy, continence and critical care worldwide.

What you will do

• Provide executive support to senior leaders, including calendar ownership and global scheduling.
• Coordinate meeting agendas, materials, and follow-up actions.
• Arrange domestic and international travel, including visa requirements and expense reporting.
• Draft and distribute confidential correspondence, reports, and presentations.
• Manage functional systems, records, and SharePoint sites.
• Collaborate with HR, IT, Finance, and Legal to support onboarding and compliance.

Requirements

• Associate's Degree with a minimum of 6 years of related experience.
• Progressive experience in administrative or executive assistant roles supporting senior leadership.
• Proven ability to manage complex calendars, travel, and confidential information.
• Location: Must be based in Libertyville, IL (onsite 4 days/week).
• Proficiency in Excel, SAP, or HRIS systems.

Culture & Benefits

• Competitive pay and comprehensive health/welfare benefits package (medical, dental, vision).
• 401(k) Retirement Savings Plan with auto-enrollment and matching contributions.
• Paid time off including 11 holidays, vacation, and sick days.
• Education and adoption assistance benefit programs.
• Employee-owned company culture focused on improving patient lives.