Event Coordinator (Temporary Contract)

Location: Hybrid work in the Marbella office, Spain. Full-time temporary engagement from mid-September through mid-December. Relocation assistance is available for relocation to the Marbella office.

Company

hirify.global develops generative AI and SaaS tools for the finance industry, using big data analytics to support financial institutions.

What you will do

• Take ownership of end-to-end planning and logistics for Strategy Week.
• Coordinate employee merchandise, charity event materials, catering, payments, and gift distribution.
• Organize bus sign-up forms, routes, calendars, and day-of transportation coordination.
• Support team-building activities, including team allocations, QR codes, breakfast bags, and activity logistics.
• Coordinate photography for team-building activities, WE Day, and the gala dinner.
• Support gala dinner planning and in-office days, including invitations, catering, desk assignments, employee requests, and headshots.

Requirements

• Proven experience in event coordination, event planning, or a closely related logistics role.
• Experience managing end-to-end event logistics, including catering, transportation, vendors, and on-the-day support.
• Strong organizational skills, attention to detail, and the ability to manage several workstreams and reprioritize quickly.
• Experience coordinating with external vendors and internal stakeholders across multiple teams.
• Proficiency in Spanish is required for the operational context and communication needs of the Madrid office environment.
• Availability to work full-time for the complete temporary engagement from mid-September through mid-December.

Nice to have

• Experience supporting large-scale corporate events or multi-day company conferences.
• Familiarity with procurement, vendor onboarding, renewals, and payments.
• Experience coordinating photography or collaborating with creative and marketing teams on event content.
• Comfort working in a fast-paced team undergoing organizational change.

Culture & Benefits

• International working environment with headquarters in Marbella and presence in Madrid, New York, and London.
• Competitive salary and continuous learning support.
• Innovation-focused environment that encourages employees to share ideas.
• Relocation assistance for employees and families moving to the Marbella office.
• Free company shuttle service from Malaga, Fuengirola, La Riviera, and Estepona.