Executive Assistant to CEO

Location: Remote from the United Kingdom, Latvia, or Spain; residence and legal right to work in one of these countries are required.

Company

hirify.global provides an AI-powered localization platform that helps businesses manage software and marketing content across languages and channels.

What you will do

• Own and proactively manage the CEO’s calendar, resolve conflicts, and plan the annual business cadence with Board members.
• Schedule and coordinate recurring forums, working sessions, and time-sensitive meetings for the senior executive team.
• Manage CEO and executive travel logistics, including flights, accommodation, transport, and real-time changes.
• Plan and execute company and leadership offsites by coordinating venues, vendors, agendas, and onsite support.
• Anticipate gaps and bottlenecks, support internal communications such as company town halls, and keep executive operations running smoothly.
• Report directly to the CEO and work closely with the senior leadership team.

Requirements

• Experience supporting a CEO or C-level executive in a technology or high-growth company.
• Demonstrated experience planning and managing business travel.
• Experience coordinating leadership meetings, including agendas, note-taking, and action tracking.
• Strong written communication skills for documenting and summarizing decisions and next steps.
• Ability to work independently, anticipate needs, and manage changing priorities in a fast-paced environment.
• Sound judgment when handling confidential information and sensitive topics.

Nice to have

• Experience planning company-wide events, offsites, or all-hands meetings.
• Experience improving or building administrative processes that increase efficiency.

Culture & Benefits

• Fully remote setup with flexible working hours.
• Competitive salary and employee stock options.
• Co-working, home office setup, learning and development, health insurance, and wellness budgets.
• Flexible vacation policy.
• Remote but close-knit startup culture with regular retreats and social events.

Hiring process

• This is a temporary parental leave coverage position for one year.
• Employment is available only to candidates residing in and legally authorized to work in the United Kingdom, Latvia, or Spain; B2B and contractor arrangements are not offered.