Executive Assistant

Location: Hybrid workplace in Zurich, Switzerland

Company

Builds a software platform for AI-powered autonomous systems serving enterprise and government customers.

What you will do

• Manage the CEO’s complex calendar, including meetings, appointments, calls, and events.
• Coordinate domestic and international travel, including flights, accommodation, transportation, visas, and meetings.
• Prepare meeting agendas and materials and act as a liaison between the CEO, Chief of Staff, and stakeholders.
• Provide administrative support covering expenses, reports, invoices, and day-to-day business operations.
• Coordinate cross-functional activities and team events to support project delivery and executive priorities.
• Improve processes and operations while handling confidential information and working autonomously across multiple time zones.

Requirements

• 3+ years of experience supporting a senior executive team.
• Experience with complex calendar management across different time zones.
• Strong written and verbal communication, adaptability, attention to detail, and problem-solving skills.
• Experience working in a fast-paced technology start-up or scale-up.
• Proficiency with modern workplace tools such as Google Workspace and Slack.
• Fluent English and German; CH or EU citizenship is required.

Culture & Benefits

• Flexible working hours and a hybrid workplace.
• Stock options and a pension plan.
• Generous holiday allowance and enhanced maternity and paternity leave.
• Mental health and wellbeing support.
• Learning and development opportunities, regular team socials, and Zurich office parking.