Senior Executive Assistant

Location: Hybrid in New York City, with three days per week in the office on Tuesday, Wednesday, and Thursday

Salary: $100,000–$150,000 annual base salary, plus equity

Company

hirify.global is a workforce platform that trains healthcare workers and partners with major health systems to build healthcare talent pipelines.

What you will do

• Manage complex, changing calendars for the CEO and executive team, resolving competing priorities and coordinating meetings across time zones.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.
• Prepare expense reports, reconciliations, and reimbursements accurately and on time.
• Plan leadership offsites, team events, and board meetings from preparation through execution.
• Draft, proofread, and manage sensitive executive communications and confidential documents.
• Partner with the Chief of Staff on agendas, action items, leadership follow-ups, ad hoc projects, and process improvements.

Requirements

• 6+ years of executive assistant or administrative experience, including direct support for C-level leaders.
• Experience managing complex calendars, travel, and logistics in a fast-moving environment.
• Exceptional organizational skills, attention to detail, and ability to manage shifting priorities.
• Strong written and verbal communication skills with sound judgment about tone and audience.
• Discretion and integrity when handling confidential information, plus a proactive and resourceful approach.
• Fluency with Google Workspace, Slack, and expense or travel platforms.

Nice to have

• Experience in EdTech, healthcare, or another mission-driven industry.
• Experience supporting a founder or CEO at a high-growth startup.

Culture & Benefits

• Mission-driven environment focused on expanding access to healthcare careers and quality healthcare.
• Meaningful equity stake.
• Subsidized medical, dental, and vision insurance options.
• 401(k), FSA, HSA, and commuter benefits.
• Open vacation policy with guidance of 15 PTO days annually, a company closure during the last week of December, 15 work-from-anywhere days, and 10 public holidays observed in 2026.

Hiring process

• Introductory call with Talent Acquisition.
• Hiring manager interview, take-home assignment, and virtual panel interview.
• On-site panel interview.