Executive Assistant & Office Manager

Location: Hybrid in San Francisco, CA, with three days per week in the San Francisco office

Company

hirify.global builds an AI workflow automation platform for healthcare operations, serving hospitals, health systems, pharmacies, and payors.

What you will do

• Manage and optimize executive calendars and domestic and international travel for the CEO and CTO.
• Run day-to-day office operations, including supplies, vendors, facilities issues, deliveries, seating, space planning, and onboarding setup.
• Coordinate onsite interview logistics and host candidates and visitors in partnership with recruiting and hiring managers.
• Plan in-office events, offsites, team celebrations, lunches, and other workplace experiences.
• Manage vendor relationships and track the office spend budget as the company grows.

Requirements

• 5–8 years of combined executive support and office or workplace operations experience.
• Direct experience supporting a senior leader such as a CEO, CTO, or CPO.
• Experience managing complex executive calendars and travel across multiple stakeholders and time zones.
• Experience managing multiple vendors and competing priorities.
• Experience coordinating candidate or visitor logistics at scale.
• Strong written and verbal communication skills, discretion with confidential information, and comfort with ambiguity.

Nice to have

• Experience supporting two or more executives simultaneously.
• Experience at an early-stage or high-growth startup.
• Experience in healthcare, fintech, or another regulated industry.

Culture & Benefits

• Mission-driven team focused on improving healthcare operations.
• Remote-first environment with meaningful office presence in San Francisco and New York.
• Medical, dental, and vision insurance with family participation.
• 401(k) with company match and equity for full-time employees.
• Unlimited PTO, paid parental leave, daily lunch stipend, wellness stipend, and commuter benefits for San Francisco and New York employees.