Divisional Operations Coordinator

Location: Rochester, New York, United States; Workplace: On-site

Salary: $65,000–$75,000 per year

Company

hirify.global provides professional services and supports transportation and other infrastructure-related projects.

What you will do

• Support the Division Operations Lead and divisional leadership with day-to-day administrative and operational functions.
• Maintain divisional files, records, financial information, and compliance documentation.
• Prepare reports, performance metrics, budgets, expense tracking, and financial reporting.
• Coordinate meetings, events, travel, schedules, correspondence, reports, and presentations.
• Develop and improve administrative workflows, processes, and standard operating procedures.
• Collaborate with project teams and Finance, Marketing, and Human Resources.

Requirements

• At least 5 years of experience in a similar or related position.
• Expertise in Microsoft Word and Excel, including complex spreadsheets, pivot tables, charts, and graphs.
• Ability to create presentations in PowerPoint.
• Ability to work independently with strong anticipation, prioritization, follow-up, and problem-solving skills.
• Strong written and verbal communication, interpersonal skills, attention to detail, proofreading ability, and accuracy.
• Bachelor’s degree in business management or equivalent experience preferred.

Culture & Benefits

• Flexible work schedule.
• Health and dental insurance, 401(k) with employer match, paid parental leave, disability coverage, and paid time off.
• Profit sharing, year-end incentive pay, fitness reimbursement, tuition reimbursement, and referral bonuses.
• Leadership development and wellness programs.
• Team-building and community service events.
• Commitment to diversity, equity, and inclusion.