Executive Assistant, Intelligence & Special Programs

Location: Hybrid in Chantilly, Virginia, with a minimum of 4 days per week onsite. Quarterly travel is anticipated, with additional travel as required. Standard business hours apply with flexibility for executive schedules.

Salary: $87,000–$131,000 per year, with potential additional compensation and relocation benefits depending on policy and designation.

Company

hirify.global provides engineering and advanced technology solutions for intelligence, national security, defense, space, logistics, operations, science, program management, mission IT, and cybersecurity customers.

What you will do

• Manage complex calendars, executive access, scheduling conflicts, meeting preparation, and competing priorities for two vice presidents and the leadership team.
• Coordinate domestic and international travel, expense reconciliation, conferences, executive offsites, VIP visits, events, catering, and executive hospitality.
• Track executive commitments, action items, deliverables, deadlines, timesheet approvals, workforce information, and leadership records.
• Screen executive communications and draft briefings, presentations, talking points, correspondence, and read-ahead materials.
• Coordinate effectively with executives, directors, operating units, corporate functions, government officials, customers, partners, and executive assistants.
• Develop AI-enabled workflows and automation improvements, and support Microsoft Copilot adoption for executive operations.

Requirements

• Ability to work onsite in Chantilly, Virginia at least 4 days per week and travel quarterly as needed.
• 10+ years of progressively responsible administrative or executive support experience, including support for senior executives.
• Experience managing multiple priorities, complex schedules, executive communications, and sensitive information with discretion.
• Advanced proficiency with Microsoft 365, including Outlook, Word, PowerPoint, Excel, Teams, SharePoint, and OneDrive.
• Experience using AI-enabled tools such as Microsoft Copilot to improve productivity and workflow efficiency.
• Strong organizational, communication, prioritization, problem-solving, judgment, and collaboration skills.

Nice to have

• Experience supporting leaders in defense, intelligence, national security, government, aerospace, or space mission organizations.
• Familiarity with business growth operations, capture activities, or program execution environments.
• Experience supporting multiple executives, operating units, or complex organizational portfolios.
• Success implementing automation solutions in regulated or security-conscious environments.

Culture & Benefits

• Collaborative and innovation-focused work environment supporting national security missions.
• Potential 401(k) plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability coverage, and paid time off.
• Professional training and development supporting career advancement.
• Flexible work scheduling aligned with executive and business priorities.