Executive Assistant (Aerospace and Defense)

Location: Onsite full time in Torrance, California; the company plans to move to a new facility in Hawthorne, California in the summer.

Salary: $80,000–$120,000 base salary per year plus equity.

Company

hirify.global develops modular motion control technologies and components for industrial, aerospace, and defense applications.

What you will do

• Manage complex, changing calendars for the CEO and COO, including prioritization, scheduling, meeting coordination, and conflict resolution.
• Coordinate internal and external meetings, prepare agendas and materials, manage logistics, and track follow-ups.
• Arrange executive travel, including flights, lodging, ground transportation, itineraries, and expenses.
• Draft, proofread, and manage internal and external executive communications.
• Prepare materials for leadership, board, investor, customer, and company-wide meetings.
• Track priorities, action items, deadlines, relationships, special projects, and recurring commitments while coordinating with People, Finance, and Recruiting.

Requirements

• 3+ years of experience as an Executive Assistant supporting senior leaders, founders, executives, or fast-moving leadership teams.
• Experience managing complex calendars, scheduling, and coordination across teams and multiple executives.
• Excellent organization, written and verbal communication, judgment, prioritization, and follow-through.
• Ability to anticipate needs, solve problems proactively, and handle confidential information with discretion.
• Comfort working in a fast-paced startup environment with shifting priorities.
• Ability to work onsite full time in Torrance, California.

Nice to have

• Experience in hardware, manufacturing, aerospace, defense, robotics, or engineering environments.
• Experience supporting founders, CEOs, or technical executives at a startup or scaling company.
• Experience coordinating customer visits, investor meetings, board meetings, or executive offsites.
• Familiarity with Microsoft 365, Slack, Ramp, or similar tools.

Culture & Benefits

• Autonomy and a lean, impact-focused operating style.
• Competitive compensation with equity.
• Medical insurance fully covered by the company, plus fully covered life insurance at twice the salary.
• Flexible PTO, 401(k), and financial wellness resources.
• Opportunity to work closely with leadership while scaling a hard tech company.