Recruiting Coordinator (Aerospace)

Location: San Francisco, CA, United States; flexible hybrid remote/in-office schedule. Candidates must be able to comply with U.S. government contract and export-control requirements, including applicable U.S. Person or export authorization criteria.

Company

hirify.global supplies laser communications technology and temporospatial software-defined networking platforms for aerospace, satellite, airborne, cislunar, and deep-space communications.

What you will do

• Own end-to-end interview scheduling across open requisitions, including complex multi-panel loops across time zones and competing calendars.
• Coordinate with recruiters and hiring managers to confirm panels, prepare interview kits, and provide interviewers with the required context and materials.
• Serve as the primary candidate contact during the interview process and communicate logistics clearly and promptly.
• Manage external staffing and search agency coordination, including submissions, interview logistics, status updates, and fee and terms tracking.
• Maintain candidate and requisition records in Rippling ATS and the centralized recruiting tracker.
• Track scheduling metrics, resolve last-minute changes, support interviewer onboarding, and assist with career fairs, referrals, and process improvement projects.

Requirements

• 3+ years of experience in recruiting coordination, HR coordination, executive or administrative support, or a similar detail-driven operational role.
• Exceptional organization, proactive problem-solving, and the ability to manage a high volume of moving parts.
• Strong written and verbal communication skills, with discretion when handling confidential candidate and business information.
• Proficiency with calendar tools such as Google Calendar and willingness to learn ATS and scheduling platforms; Rippling experience is a plus.
• Experience supporting technical or engineering recruiting and coordinating with external staffing or search agencies is beneficial.
• Must meet applicable U.S. export-control access requirements, including U.S. Person status or eligibility for export authorization.

Nice to have

• Bachelor's degree or equivalent practical experience.
• Experience in a startup or fast-scaling company.
• Experience with technical, engineering, aerospace, defense-sector, cleared, or ITAR-sensitive hiring processes.
• Familiarity with NISPOM, DCSA, security-clearance timelines, Rippling, or comparable ATS platforms.
• Experience supporting global or multi-region hiring across the U.S., U.K., and Canada.

Culture & Benefits

• Work in an innovative aerospace communications environment contributing to national security programs.
• Collaborative, supportive, inclusive workplace with professional development and advancement opportunities.
• Flexible hybrid remote/in-office working arrangements.
• Competitive salary with equity options.
• Comprehensive benefits including 401(k), health, dental, vision, life insurance, and paid time off.