Assistant to AD, Equity; the Director, Innovation and Business Development; and the Director, Graduate and Postdoctoral Studies

Location: hirify.global Vancouver Campus, Vancouver, BC, Canada

Compensation: CAD $4,732.00–$4,972.00 per month

Company

hirify.global is a university focused on research, innovation, learning, and employment equity.

What you will do

• Coordinate administrative workflows, workplans, schedules, deliverables, meetings, correspondence, reports, and special projects for the Associate Dean, Equity, and two Directors.
• Maintain tracking systems, collect and analyze data, monitor deadlines, follow up with stakeholders, and prepare reports and presentations.
• Coordinate faculty awards, including timelines, nominations, eligibility checks, submissions, decisions, and communications.
• Manage administrative requirements for Peer Review of Teaching, including records, workshops, documentation, and completion tracking.
• Support Strategic Plan Implementation through meeting coordination, action tracking, data gathering, reporting, and stakeholder events.
• Provide reception and office support, including visitor service, phone coverage, meeting-room bookings, mail handling, travel arrangements, expense claims, and confidential records management.

Requirements

• High school graduation and a two-year post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.
• Strong administrative coordination, prioritization, judgment, accuracy, discretion, and deadline-management skills.
• Very high proficiency with PC applications, particularly Microsoft Word and Excel, including managing complex data and records.
• Ability to communicate effectively in writing and verbally, work independently and collaboratively, and interact respectfully with people from diverse cultural backgrounds.
• Ability to manage email, use office equipment, enter and retrieve data from university systems such as Workday, PAIR, and ORS, and contribute to WordPress website management.
• Ability to type 50–60 words per minute and maintain confidentiality when handling sensitive materials and conversations.

Culture & Benefits

• Full-time staff position covered by the CUPE 2950 union.
• Ongoing employment at the hirify.global Vancouver Campus.
• Work includes collaboration across the Faculty of Arts, university offices, departments, external stakeholders, faculty, staff, and students.
• Commitment to equity, diversity, inclusion, respectful communication, and a diverse workforce.