District Administrator (Executive Assistant)

Location: Montréal, Quebec, Canada

Salary: 55,000–80,000 CAD per year, with a temporary market premium reassessed annually.

Company

TD is a large financial institution serving customers and businesses across Canada, the United States, and other markets.

What you will do

• Manage calendars for multiple Vice Presidents, Senior Vice Presidents, Assistant Vice Presidents, and their teams.
• Coordinate national and international travel, including itinerary changes, travel delays, and meeting rescheduling.
• Process team expenses and support onboarding and offboarding activities, including access, assets, and supplies.
• Coordinate in-office and virtual meetings, town halls, and offsite events, including facilities, agendas, technology, presentations, catering, and troubleshooting.
• Prepare and review reports, invoices, communications, tables, charts, and files while handling confidential information.
• Provide coverage for colleagues, train new Executive Assistants, and act as a subject matter expert for common administrative tasks.

Requirements

• High school diploma and 3–5 years of relevant experience.
• Extensive knowledge of Microsoft Office Suite, including Outlook, PowerPoint, and Word.
• Experience coordinating travel arrangements and managing frequent changes.
• Strong organization, multitasking, judgment, communication, and deadline-management skills.
• Ability to work independently, collaborate across teams, interpret policies, and use discretion with confidential information.
• Ability to provide support in a language other than French is required for Quebec roles.

Culture & Benefits

• Training, onboarding, mentoring, and regular career and development conversations.
• Health and well-being benefits, savings and retirement programs, paid time off, banking benefits, and discounts.
• Support for accessibility accommodations during the recruitment process.
• Respectful workplace with opportunities for professional growth and skill development.

Hiring process

• Selected candidates are invited to an interview.
• Applications must include a one-page cover letter and a two-page resume.
• Application outcomes are communicated by email or phone where possible.