Executive Assistant, GTM Data & Intelligence

Location: Hybrid, based out of Toronto, Ontario; Denver, Colorado; or San Francisco, California. Travel to events or internal meetings, locally and internationally, is required approximately 2–4 times per year. In-person onboarding and/or identity verification may be required.

Salary: CAD 61,000–89,100 annual base salary for Canada-based roles. Offers may exceed this range depending on experience and geographic location.

Company

hirify.global develops software that helps innovators design and create buildings, products, factories, media, and other solutions.

What you will do

• Manage complex calendars for the Sr. Director of GTM Data & Intelligence, resolve scheduling conflicts, and coordinate with stakeholders.
• Coordinate executive travel, including itineraries, travel requirements, visa processes, and logistics; travel with the executive as needed.
• Organize internal and external meetings, leadership sessions, All Hands, planning meetings, events, and offsites, including agendas, materials, technology, venues, catering, and attendee communications.
• Capture meeting notes, document action items, track follow-ups, and support leadership communications and recurring meeting cadences.
• Work with Finance and accounts payable to track expenses and purchase orders for team activities, travel, and contractors.
• Maintain Slack channels, email aliases, distribution lists, directories, and team information systems while identifying process improvements.

Requirements

• 2–5+ years of experience providing administrative support to senior leaders.
• Experience with complex calendars, meetings, executive travel, expense processing, communications, events, onboarding logistics, and team documentation.
• Strong prioritization, attention to detail, discretion, judgment, adaptability, and follow-through in a fast-paced environment.
• Strong written and verbal English communication skills required.
• Proficiency with Microsoft Office, Outlook, PowerPoint, Excel, Word, Slack, Microsoft Teams, and Microsoft SharePoint.
• Ability to build productive relationships across organizational levels and travel locally and internationally approximately 2–4 times per year.

Nice to have

• Prior experience working in the technology industry.
• Experience planning global offsites, events, and All Hands meetings.

Culture & Benefits

• Work with a global GTM Data & Intelligence leadership team in a hybrid environment.
• Support meaningful work focused on software for design, manufacturing, construction, and media.
• Compensation may include annual cash bonuses, stock grants, and a comprehensive benefits package.
• Work in an environment that emphasizes belonging, collaboration, professionalism, and service.