Executive Assistant

Location: Remote in Canada; candidates must be based in the Vancouver area and able to travel to the North Vancouver office

Salary: CAD 71,600–107,400 annually; most new hires start at CAD 89,500

Company

hirify.global is a founder-led, high-growth SaaS company building products and tools used by clinics across Canada, the US, and the UK.

What you will do

• Manage calendars and create effective workflows for multiple executives with different working styles.
• Build trusted executive partnerships through clear and consistent communication.
• Anticipate needs, identify scheduling conflicts, and propose proactive solutions.
• Use AI tools to draft communications, analyze calendar patterns, and research travel and onsite logistics, then review and refine the output.
• Coordinate department offsites, leadership-team onsites, travel logistics, and operational details with internal teams and external vendors.

Requirements

• Approximately 5+ years of experience as an executive assistant in a fast-paced, scaling environment.
• Experience supporting multiple executives across different functions and personalities.
• Exceptional organization, attention to detail, prioritization, and independent problem-solving skills.
• Strong written and verbal communication skills, including explaining complex calendar decisions.
• Proficiency with Google Workspace, Slack, and Notion, with the ability to learn new tools quickly.
• Calmness under pressure, comfort with ambiguity, curiosity, and a growth mindset.

Culture & Benefits

• Remote-first environment with opportunities for in-person strategy sessions and collaborative working days.
• Comprehensive benefits package.
• Regular career development and compensation-growth conversations.
• Work alongside a distributed team across Canada, the US, and the UK.
• Open communication, rapid learning, and a focus on solving real customer problems.