Executive Assistant

Location: Based in the Vancouver area with travel to the North Vancouver office required; remote-first environment with in-person strategy sessions and collaborative working days.

Salary: $71,600–$107,400 CAD annual; most new hires join at $89,500.

Company

hirify.global is a founder-led, high-growth SaaS company building products used by clinics to manage their businesses, care for patients, and grow their communities.

What you will do

• Manage calendars across multiple executives with different personalities and working styles.
• Build trusted executive partnerships through clear communication and thoughtful explanations of calendar decisions.
• Anticipate needs, identify movable recurring meetings, and proactively propose solutions.
• Use AI tools to draft communications, analyze calendars, and research travel and onsite logistics, then review and refine the output.
• Coordinate department offsites, leadership onsites, travel logistics, and operational details with People Partners, team leads, the Events team, and external vendors.

Requirements

• Approximately 5+ years of experience as an executive assistant in a fast-paced, scaling environment.
• Experience supporting multiple executives across different functions and personalities.
• Exceptional organization, attention to detail, prioritization, independence, and resourcefulness.
• Strong written and verbal communication skills, including drafting correspondence and explaining complex calendar decisions.
• Proficiency with Google Suite, Slack, and Notion, with the ability to learn new tools quickly.
• High emotional intelligence, resilience, empathy, comfort with ambiguity, and a growth mindset.

Nice to have

• Experience working in a remote-first, high-growth SaaS environment.
• Experience using AI tools to improve executive support and operational workflows.

Culture & Benefits

• Remote-first team operating across Canada, the US, and the UK.
• Growth-oriented compensation with regular career development conversations.
• Comprehensive benefits package.
• Culture focused on adaptability, resilience, learning agility, humility, open communication, and solving customer problems together.
• Encouragement and support to experiment with AI and share learnings.