Executive Assistant/Office Manager

Location: Cambridge, Massachusetts, United States; hybrid workplace with on-site office responsibilities and coordination across US and international time zones, including Japan.

Salary: $122,000–$167,000 per year for Massachusetts-based roles.

Company

hirify.global develops tools and capabilities in AI, robotics, driving, and materials science to improve the quality of human life.

What you will do

• Provide executive-level administrative support to the VP of Energy + Materials and the VP of Finance.
• Manage calendars, correspondence, meeting cadences, action items, and communications across multiple time zones.
• Coordinate domestic and international travel, itineraries, expense reports, purchase orders, and financial documentation.
• Oversee office operations, including vendors, facilities, supplies, space planning, catering, and on-site experiences.
• Support visitors, candidates, onboarding, events, stakeholder engagements, and ad hoc meeting logistics.
• Maintain continuity of support by partnering with the broader EA team and covering team members during vacation.

Requirements

• 6+ years of executive administrative experience with meaningful exposure to office management, facilities, and vendor oversight.
• Strong judgment, discretion, decision-making, organization, and ability to manage competing priorities under tight deadlines.
• Exceptional written and verbal communication skills with the ability to represent senior leaders professionally.
• Experience working independently and collaboratively in fast-moving, ambiguous environments.
• Proficiency in Google Suite, Microsoft Office, Asana, AI tools including Claude, travel and expense platforms, and virtual collaboration tools.
• Ability to lift items weighing up to 35 pounds.

Nice to have

• Bachelor's degree.
• Experience supporting two or more executives.
• Candidates without a degree may qualify with 9–13 years of equivalent experience.

Culture & Benefits

• Medical, dental, and vision insurance.
• 401(k) eligibility.
• Paid vacation, sick time, and parental leave.
• Annual cash bonus structure.
• Opportunities to support office community initiatives, employee resource groups, events, and off-sites.