Office Manager (Insurance)

Location: Melbourne, Australia

Company

hirify.global Australia provides insurance business operations supported by regional and global colleagues.

What you will do

• Provide reception support, welcome visitors, manage calls, book meetings, prepare rooms, and arrange refreshments or catering.
• Support the Managing Director and senior colleagues with diary management, appointments, expenses, travel bookings, couriers, and taxis.
• Manage office supplies, equipment, records, archiving, onboarding support, events, office moves, and refurbishment activities.
• Coordinate suppliers, building management, maintenance, cleaning, access cards, and facilities issue resolution.
• Support expense analysis, budgeting, forecasting, supplier onboarding, tax filing matters, invoice documentation, and premium debt follow-up.
• Oversee Australia’s business continuity plan, including call-cascade maintenance, resilience checks, remote-access testing, and coordination with Asia Pacific and London colleagues.

Requirements

• Experience working in a corporate environment.
• Computer literacy and the ability to learn in-house and Microsoft systems.
• Careful adherence to documented processes.
• Flexibility, accuracy, and a professional, efficient can-do attitude.
• Strong organisation, customer focus, collaboration, accountability, and resilience.

Culture & Benefits

• Work closely with colleagues in Australia, Asia Pacific, and London.
• Support an ethical, accountable, customer-focused, and collaborative working environment.
• Take ownership of professional development and operational outcomes.