Executive Assistant & Office Support

Location: London, United Kingdom; hybrid working

Company

A global provider of threat detection and security screening solutions for aviation, ports and borders, defence, and urban security.

What you will do

• Provide proactive executive assistant support to two senior leaders.
• Manage complex diaries, meetings, international travel, and global calendars across multiple time zones.
• Prepare presentations, reports, agendas, action logs, and leadership meeting materials.
• Coordinate stakeholder communications and support the day-to-day operation of a new executive office.
• Liaise with facilities, vendors, and service providers while sharing reception and front-of-house coverage.
• Support onboarding and create a positive workplace experience for employees and visitors.

Requirements

• Previous experience as an Executive Assistant, Personal Assistant, Office Manager, Administrative Assistant, or in a similar support role.
• Experience supporting senior leaders and managing complex schedules and global calendars.
• Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent planning, organisation, communication, attention to detail, and stakeholder management skills.
• Professionalism, discretion, sound judgement, flexibility, and the ability to work independently under pressure.
• Strong written and verbal English communication skills are required.

Nice to have

• Knowledge of health and safety requirements in an office environment.

Culture & Benefits

• Hybrid work with a collaborative London-based team.
• Training and career growth opportunities across local and global operations.
• Inclusive environment with strong leadership and a focus on safety and wellbeing.
• Flexible benefits supporting health, wellbeing, financial, and lifestyle needs.