Administrative Project Analyst

Location: Cambridge, Massachusetts, United States. Full-time onsite role with potential future hybrid flexibility. Candidates must have resided in the United States for 3 of the last 5 years and be able to obtain Public Trust Clearance through the Department of Transportation.

Salary: $25–$30 per hour for the Cambridge, MA location.

Company

hirify.global provides support to the Volpe Center through administrative and project operations services.

What you will do

• Manage complex calendars and coordinate meetings, appointments, and conference calls.
• Serve as a primary contact for administrative inquiries from internal stakeholders and external clients.
• Prepare, edit, and format reports, presentations, correspondence, and other administrative documentation.
• Use Microsoft Office and Google Workspace for daily operations and document creation.
• Coordinate travel, manage office supplies, reserve workspace, and maintain office operations.
• Track action items, project deadlines, records, and team documentation.

Requirements

• Ability to work onsite in Cambridge, Massachusetts in a professional office environment.
• United States residency for 3 of the last 5 years and eligibility to obtain Public Trust Clearance through the DOT.
• At least 2 years of directly related administrative or office support experience.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Google Workspace.
• Strong organizational, time-management, writing, verbal communication, and interpersonal skills.
• Ability to work independently and collaboratively while maintaining confidentiality and professionalism.

Nice to have

• Associate or bachelor’s degree in business administration or a related field.
• Experience with Microsoft SharePoint, Teams, and Google Docs.
• Understanding of customer missions and organizational strategic goals.

Culture & Benefits

• Full-time employment with benefits eligibility.
• Potential benefits include a 401(k) plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability coverage, and paid time off.
• Professional training and development opportunities support career advancement.
• Work environment emphasizes professionalism, confidentiality, collaboration, and a Zero Harm, People First culture.