Administrative Assistant (IT)

Location: Chicago, Illinois; primary work environment is an office setting

Salary: $28.19–$40.56 per hour

Company

hirify.global provides software solutions and supports an IT organization requiring executive and operational coordination.

What you will do

• Provide direct administrative support to senior IT leaders, including calendar management, travel coordination, and meeting logistics.
• Coordinate IT leadership forums, agendas, materials, follow-ups, and recurring planning cycles.
• Track action items, decisions, and deliverables to support accountability across IT teams.
• Coordinate cross-functional meetings, communications, offsites, team events, and vendor-related administrative processes.
• Prepare executive-ready presentations, meeting summaries, documentation, and governance materials.
• Identify process improvements and establish consistent ways of working across supported teams.

Requirements

• At least 3 years of office administrative support experience, preferably supporting senior management.
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel with pivot tables, and PowerPoint.
• Strong calendaring, event planning, organizational, time management, communication, and prioritization skills.
• Ability to use problem-solving and advanced judgment in situations without established procedures.
• Ability to coordinate multiple projects, meet deadlines, maintain confidentiality, and work with customers, management, vendors, and business partners.
• Valid driver's license and minimum age of 21 required.

Nice to have

• Experience working in Agile environments.
• Experience with Workday, Jira, Miro, Confluence, WebEx, Zoom, and Microsoft Teams.

Culture & Benefits

• Full-time employment in an office-based environment.
• Benefits may include paid time off, medical, dental, and vision insurance.
• 401(k) and other benefits are available to eligible employees.