Executive Assistant

Location: Los Altos, California, United States; hybrid workplace

Salary: $134,000–$184,000 per year for California-based roles

Company

hirify.global develops tools and capabilities in AI, robotics, driving, and material sciences to improve the quality of human life.

What you will do

• Provide dual executive support to the VP of Communications and the Director, Head of People.
• Manage calendars, correspondence, meeting cadences, agendas, action items, and incoming requests.
• Plan complex domestic and international travel, including itineraries and logistics.
• Handle confidential information and serve as a trusted contact for internal and external stakeholders.
• Prepare expense reports, purchase orders, financial documentation, filing systems, and document retention.
• Coordinate with the Executive Assistant team and provide coverage during team members’ vacations.

Requirements

• Bachelor’s degree strongly preferred.
• At least eight years of administrative experience, including four years directly supporting VP-level executives or equivalent.
• Strong judgment, discretion, integrity, organization, and ability to manage concurrent assignments under tight deadlines.
• Ability to work autonomously in ambiguous, fast-moving environments and collaborate effectively with peers.
• Expert proficiency in Google Suite, Microsoft Office, and Asana, plus experience with AI tools including Claude, travel and expense platforms, and virtual collaboration tools.
• Ability to coordinate across US time zones with flexibility for international time zones, including Japan, as business needs require.

Nice to have

• Experience supporting two or more executives simultaneously.

Culture & Benefits

• Hybrid work environment in Los Altos, California.
• Medical, dental, and vision insurance.
• 401(k) eligibility and paid time off, including vacation, sick time, and parental leave.
• Annual cash bonus structure.