Senior Executive Assistant - Product, Commercial and Software (Robotics)

Location: On-site 5 days per week in Sunnyvale, California at 640 W California Ave, Suite 100.

Annual base salary: $150,000–$185,000.

Company

Human-centered robotics company developing AI-powered humanoid robots, including Apollo, for manufacturing, logistics, healthcare, and future home applications.

What you will do

• Manage complex, multi-time-zone calendars for the Chief Product Officer, Chief Commercial Officer, and Vice President of Software.
• Coordinate on-site meetings, including conference rooms, AV setup, agendas, pre-reads, attendance, and day-of support.
• Maintain executive operating rhythms through staff meetings, leadership touchpoints, and recurring execution cadences.
• Plan and execute staff offsites, including agendas, rooms, catering, materials, and follow-ups.
• Manage expense reporting through SAP Concur and coordinate accurate allocations and receipts with Finance.
• Track action items and deliverables, protect sensitive information, and proactively resolve administrative needs.

Requirements

• 8+ years of progressive Executive Assistant experience, including direct support for C-suite executives in high-growth environments.
• Experience supporting two or more executives simultaneously is strongly preferred.
• Expertise in strategic calendar management, priority triage, communication, judgment, discretion, and follow-through.
• Advanced proficiency in Google Workspace and modern collaboration tools.
• Proficiency with SAP Concur and expense management processes.
• On-site presence in Sunnyvale, California is required 5 days per week.

Nice to have

• Bachelor’s degree, or equivalent relevant experience.

Culture & Benefits

• Work in a fast-moving environment focused on bringing AI-powered humanoid robotics to market at scale.
• Operate according to the values of Curiosity, Humility, Integrity, Passion, and Creativity.
• Direct-hire employment opportunity.
• Role involves prolonged desk and computer work and occasional lifting of up to 15 pounds.