Office Coordinator (Aerospace)

Location: Onsite in Paso Robles, California, United States. Employment requires verification of identity and eligibility to work in the United States.

Salary: $45,000–$106,000 USD per year, depending on level.

Company

hirify.global develops autonomous unmanned aircraft systems and next-generation flight solutions for defense and aerospace applications.

What you will do

• Coordinate daily office operations, workplace services, supplies, mail, packages, seating assignments, and workspace setups.
• Support meetings, room arrangements, catering, refreshments, visitors, employee amenities, office programs, and company events.
• Act as the primary onsite contact for routine workplace needs and coordinate resolution of facilities, security, and office issues.
• Manage workplace service vendors, monitor service quality, and escalate issues when needed.
• Assist with purchasing, invoicing, expenses, vendor documentation, travel questions, and booking support.
• Support new-hire onboarding through office tours and introductions to workplace procedures and amenities.

Requirements

• 3+ years of experience in office administration, reception, or workplace support.
• Strong organizational, interpersonal, communication, and customer service skills.
• Ability to manage multiple priorities and work independently.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Ability to handle sensitive information with discretion.
• Must be eligible to work in the United States and complete employment eligibility verification through E-Verify.

Culture & Benefits

• Medical, dental, vision, life, and other benefit options.
• 401(k) with company match.
• Three weeks of paid time off annually and 40 hours of sick time.
• 12 company holidays.
• Opportunities for professional development and career advancement in an innovative aerospace environment.