Administrative Coordinator

Location: hirify.global Vancouver Campus, Vancouver, BC, Canada; onsite work

Salary: $4,594.00–$4,827.00 CAD monthly

Company

hirify.global is a university focused on research, innovation, learning, and an inclusive workplace.

What you will do

• Provide confidential administrative and coordination support to members of the Office of the CIO Senior Leadership Team.
• Manage complex calendars, prioritize requests, resolve scheduling conflicts, and coordinate meetings, agendas, rooms, catering, and audiovisual requirements.
• Arrange executive travel, reconcile monthly expenses, and maintain expense filing systems.
• Coordinate departmental meetings, workshops, campus tours, employee recognition activities, and other events, including logistics, communications, budgets, and onsite support.
• Support recruitment and onboarding activities, including job postings, interview scheduling, paperwork, workstation preparation, and systems access.
• Maintain administrative documents, databases, directories, records, SharePoint content, procedures, and project plans.

Requirements

• High school graduation, a two-year post-secondary diploma, and four years of related experience, or an equivalent combination of education and experience.
• Previous experience with complex, high-volume calendar management and executive support for multiple individuals.
• Intermediate skills in internet applications and Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational, prioritization, communication, judgment, discretion, and attention-to-detail skills.
• Ability to coordinate meetings and events, take accurate minutes, manage competing priorities, meet deadlines, and work independently and collaboratively.
• Professional written and spoken business English is required.

Nice to have

• Training in administrative secretarial skills and office procedures.
• Experience with SharePoint and videoconferencing.
• Typing speed of 60 words per minute.

Culture & Benefits

• Work in a fast-paced, dynamic, high-performance university environment.
• Collaborate with OCIO and hirify.global IT staff, the wider university community, and external stakeholders.
• Support an inclusive workplace that values equity, diversity, and inclusion.
• One-year term position ending September 30, 2027, with the possibility of extension.
• Staff position covered by CUPE 2950.