Executive Assistant

Location: On-site in Vancouver, BC, Canada

Salary: CA$70K–CA$110K per year, plus equity.

Company

hirify.global operates an institutional-grade platform that facilitates secondary transactions in venture-backed and pre-IPO companies.

What you will do

• Act as a trusted partner to the executive team by managing schedules, priorities, correspondence, and logistics.
• Own complex, multi-timezone calendars across multiple leaders and resolve conflicts proactively.
• Plan domestic and international travel, including flights, accommodation, itineraries, and related logistics.
• Lead logistics for high-stakes meetings, including venue sourcing, coordinating 20–30 meeting schedules, and preparing briefing materials.
• Prepare polished documents, presentations, and executive briefings.
• Manage professional and personal requests, vendor relationships, and confidential information with discretion.

Requirements

• Experience using AI tools such as Gemini, ChatGPT, or Claude and writing effective prompts.
• Exceptional organization, time management, communication, attention to detail, and follow-through.
• High proficiency in Google Workspace.
• Experience planning and executing complex domestic and international travel.
• Ability to manage stakeholders and vendors, handle confidential information, operate with ambiguity, and remain effective under pressure.
• Ability to work on-site in Vancouver, BC.

Nice to have

• Experience supporting a C-suite or senior executive in a fast-paced environment.
• Experience in a startup, investment, or financial services environment.
• Familiarity with project management tools such as Notion or Asana.
• Chief of Staff or Senior PA experience.
• Post-secondary education in business administration or a related field.

Culture & Benefits

• Employee stock option plan.
• Employer-paid health and dental premiums and a Health/Personal Spending Account for Canadian employees.
• Vancouver HQ benefits include a dedicated desk, snacks and drinks, an on-site gym, and rooftop amenities.
• $20-per-day commuter benefit for days worked at the Vancouver HQ.
• Social events, catered lunches, team workouts, retreats, team-building events, and growth opportunities.
• Sponsorship, immigration, and relocation support are available for exceptional candidates.