Executive Assistant, Legal - Bilingual (14 Month Contract)

Location: Toronto, Canada; hybrid work with 1–3 days per week on-site at Toronto-81 Bay

Employment: Full-time, temporary fixed-term contract for 14 months; expected end date December 3, 2027

Company

hirify.global is a relationship-oriented bank providing legal services and financial solutions across its lines of business.

What you will do

• Provide day-to-day administrative and confidential support to at least two Vice-Presidents and their legal teams in Montreal and Toronto.
• Manage calendars, mailboxes, inquiries, meetings, expense accounts, absence tracking, reports, and filing systems.
• Update, file, label, retain, and coordinate the destruction of legal records in accordance with records management procedures.
• Develop and maintain administrative processes while balancing multiple priorities and changing needs.
• Provide administrative and technology guidance to other administrative staff and support training, work allocation, and problem resolution.

Requirements

• At least five years of experience in a legal administrative or professional support function.
• Intermediate to advanced PC skills, including Microsoft Excel, Word, PowerPoint, Outlook, and web browsers.
• Strong organizational, time management, critical thinking, judgment, communication, and multitasking skills.
• Fluent French and English are required.
• Legal eligibility to work in Canada and, where applicable, a valid work or study permit are required.

Culture & Benefits

• Hybrid work arrangement with flexibility to manage work activities between on-site and remote days.
• Competitive compensation and banking benefits.
• Wellbeing support, employee and family assistance programs, and a points-based recognition program.
• Accessible and inclusive candidate and work environments.
• Technology and workspaces designed to support collaboration and innovative client solutions.

Hiring process

• Applicants may complete an attribute-based assessment and skills tests, including a French proficiency assessment.
• Artificial intelligence tools may be used during recruitment.