Executive Assistant to SVP/MD - Capital Markets

Location: On-site full-time in Toronto, ON

Annual base salary: $75,000–$85,000, plus participation in an annual discretionary incentive or bonus program.

Company

hirify.global Capital Markets provides corporate, government, and institutional clients with capital-raising, investment, and growth solutions across North America, Latin America, and global financial centres.

What you will do

• Support Capital Markets executives by managing complex calendars, prioritizing meetings, and coordinating rooms, site access, technology, and catering.
• Arrange business travel, including flights, hotels, and ground transportation, and manage expense reports and invoices.
• Handle confidential correspondence and sensitive information while maintaining administrative files, reports, deal logs, staffing logs, vacation schedules, and audit items.
• Coordinate onboarding and offboarding, including technology, office, building access, business essentials, and compliance requirements.
• Build relationships with clients, internal teams, external partners, Executive Assistants, HR, and other support functions.
• Provide backup coverage and contribute to administrative best practices and process improvements.

Requirements

• At least 5 years of experience in an administrative or professional support role within a large corporate or financial institution environment.
• Independent judgment, discretion, diplomacy, initiative, and the ability to work with limited direction.
• Strong organization, attention to detail, time management, communication, and multitasking skills.
• Advanced proficiency in MS Office, including Excel, Word, PowerPoint, and Outlook, plus web browsers.
• Ability to manage confidential information with integrity and professionalism.
• Legal eligibility to work in Canada at the specified location; a valid work or study permit may be required where applicable.

Nice to have

• Post-secondary education in a related field.
• Experience with Visio, Workday, Amex GBT, and COUPA.

Culture & Benefits

• Trust, teamwork, accountability, and an inclusive work environment.
• Competitive salary, incentive pay, banking benefits, and a benefits program.
• Defined benefit pension plan, employee share purchase plan, vacation, and wellbeing support.
• Social recognition through the MomentMakers program.
• Purpose Day, a paid day off dedicated to personal growth and development.

Hiring process

• The process may include an attribute-based assessment and other skills tests.
• Artificial intelligence tools may be used during recruitment.