Experienced Administrative Professional

Location: Newport Beach, CA, USA; five days per week in the office. Ad hoc flexibility, including early mornings and late evenings, is required based on executive schedules and business needs.

Hourly rate: $48.07–$52.88.

Company

hirify.global is a global investment management firm specializing in active fixed income and public and private markets.

What you will do

• Provide high-level administrative support to the Co-Chief Operating Officer and other senior executives.
• Manage complex, rapidly changing calendars, inboxes, meetings, and priorities across multiple time zones.
• Arrange domestic and international travel, including itineraries, visas, contingency planning, and expense reports.
• Prepare confidential agendas, briefing materials, correspondence, presentations, reports, and meeting documentation.
• Coordinate board, committee, client, leadership, virtual, and in-person meetings, including logistics and follow-through.
• Support executive initiatives, special projects, town halls, offsites, and events while collaborating with other assistants.

Requirements

• At least 10 years of progressive administrative support experience, including at least 5 years supporting C-suite or equivalent senior executives.
• Experience supporting senior leaders in large, global organizations; financial services, asset management, or investment banking experience is preferred.
• Exceptional judgment, discretion, confidentiality, organization, attention to detail, and follow-through.
• Ability to anticipate executive needs, manage competing priorities independently, and operate effectively in a high-volume, high-pressure environment.
• Excellent written and verbal communication, executive presence, business awareness, and interpersonal effectiveness.
• Advanced proficiency in Microsoft Office, particularly Outlook, PowerPoint, and Word.

Nice to have

• Bachelor’s degree; an Associate degree may be considered with equivalent experience.
• Experience with board-related support and complex executive meeting coordination.

Culture & Benefits

• Work within a high-performance, inclusive culture guided by Collaboration, Openness, Responsibility, and Excellence.
• Total compensation includes base salary and a discretionary performance-based bonus.
• Collaborative, team-based coverage with other administrative assistants during absences, vacations, and peak periods.
• Opportunities to expand responsibilities and develop business knowledge over time.