Senior Administrative Assistant - IT

Location: Boston, Massachusetts, United States. Hybrid work environment with on-site attendance in the Boston office 3 days per week.

Base salary: $90,000–$100,000 per year, plus potential discretionary incentive compensation and benefits.

Company

hirify.global is a global, systematic investment manager using technology, data, and multidisciplinary expertise to support institutional investment decisions.

What you will do

• Coordinate IT meetings, town halls, off-sites, team events, rooms, catering, and meeting materials.
• Provide administrative and scheduling support to the CTO and IT leadership.
• Coordinate onboarding and offboarding logistics for IT employees and contractors.
• Manage purchase orders, invoices, expenses, vendor documentation, calendars, distribution lists, and shared resources.
• Prepare presentations, meeting materials, and department communications, and coordinate travel logistics.
• Work with HR, Finance, Procurement, Facilities, and other internal teams while using technology and AI tools to improve efficiency.

Requirements

• Bachelor’s degree and 3–5 years of administrative, office coordination, or similar experience.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities independently.
• Strong written, verbal, and interpersonal communication skills.
• Professional judgment and discretion when handling confidential information.
• Proficiency with Microsoft Office and common workplace collaboration tools.
• Comfort learning and using new technology, including AI-enabled productivity tools.

Nice to have

• Experience supporting an IT, Technology, Engineering, or similar corporate function.

Culture & Benefits

• Flexible hybrid work environment with regular collaboration in the Boston office.
• Health, retirement, and wellness benefits.
• Collaborative and intellectually curious workplace.
• Casual but focused office culture.