Executive Assistant (AI)

Location: Remote within the United States

Company

hirify.global provides AI-powered IT management and cybersecurity software for Managed Service Providers and internal IT organizations worldwide.

What you will do

• Provide proactive administrative and operational support to a senior executive, managing priorities, time, information, and relationships.
• Manage a complex executive calendar, coordinate meetings, prepare agendas and briefing materials, and organize leadership, Board, and investor engagements.
• Coordinate domestic and international travel, including itineraries, logistics, and last-minute changes.
• Draft and coordinate executive communications, presentations, and business materials.
• Track decisions, action items, commitments, timelines, and deliverables across stakeholders.
• Use AI-powered tools and automation for meeting preparation, summaries, research, communications, information management, and workflow improvement.

Requirements

• 5–8 years of experience as an Executive Assistant or in a similar administrative support role, preferably supporting senior leaders.
• Experience supporting VP-level, C-suite, or other senior executives in a fast-paced organization.
• Strong organizational, time-management, communication, problem-solving, and stakeholder-management skills.
• Experience with AI-powered tools or modern productivity technology, including evaluating AI-generated content and protecting confidential information.
• Ability to work independently, anticipate needs, manage competing priorities, and exercise sound judgment with sensitive information.
• Proficiency with Microsoft Office, Zoom, and executive productivity and collaboration tools.

Nice to have

• Experience supporting a C-suite executive or senior leader in a global organization.
• Experience in a private equity-backed, high-growth technology, or SaaS company.
• Experience coordinating Board materials, investor meetings, or executive-level engagements.
• Hands-on experience with Microsoft Copilot, ChatGPT, or comparable generative AI platforms.
• Bachelor's degree or equivalent professional experience.

Culture & Benefits

• Work remotely within the United States.
• Collaborate with senior leadership, Board members, investors, and stakeholders across a global organization.
• Use approved AI and automation tools while following confidentiality and data-security policies.
• Work in a high-growth technology organization focused on improving IT management and cybersecurity.