Administrative Specialist (Workforce Solutions)

Location: Oklahoma City, Oklahoma, United States; first shift; on-site support for American Job Centers serving the Western and Central Oklahoma workforce region.

Salary: USD 20–23 per hour

Company

hirify.global provides workforce training, consulting, management, and administrative services, using technology such as AI interview tools, virtual reality career exploration, and predictive analytics.

What you will do

• Maintain files, records, reports, dashboards, databases, and documentation for workforce center operations.
• Collect, track, analyze, and report operational and partner activity data.
• Prepare meeting invitations, agendas, presentations, materials, notes, and follow-up communications.
• Coordinate virtual and in-person meetings, trainings, partner events, calendars, and action-item tracking.
• Serve as a routine communication point for workforce partners, leadership, service providers, and American Job Center affiliates.
• Coordinate accessibility resources, Language Line services, technology support, equipment inventories, and issue reporting.

Requirements

• High school diploma or GED, or 1–2 years of workforce, coordination, or planning experience.
• Demonstrable administrative support experience with multi-layered projects.
• Strong verbal and written communication, presentation, public speaking, and relationship-building skills.
• Proficiency with Microsoft Office, correspondence, reporting, statistical compilation, analysis, and database access.
• Ability to manage multiple priorities in a complex, fast-paced, confidential environment.
• Ability to maintain confidentiality and accurate records.

Nice to have

• Associate or bachelor's degree.

Culture & Benefits

• Work supports job seekers, employer talent pipelines, and statewide workforce programs.
• Role includes collaboration with workforce partners and co-located and affiliate service providers.
• Equal employment opportunity and reasonable accommodation support are provided.