UK - Graduate Executive Assistant & Project Coordinator (AI)

Location: London, United Kingdom

Company

hirify.global is a global digital marketing business working across strategy, clients, people, operations, technology, and growth.

What you will do

• Provide proactive day-to-day support to the Global CEO and Executive Leadership Team, including complex calendar and diary management.
• Prepare and follow up on executive, board, leadership, and global town hall meetings, including agendas, pre-reads, minutes, materials, and action tracking.
• Draft and review internal and external communications, reports, presentations, and executive documentation.
• Coordinate cross-functional, organisation-wide strategic initiatives by defining roadmaps, milestones, deliverables, roles, and communication channels.
• Research, benchmark, and analyse data to produce data-backed recommendations for senior leadership.
• Identify operational bottlenecks and build AI-enabled automated workflows using tools such as Gemini Enterprise, Spark, and agent-based workflows.

Requirements

• Recent graduate or early-career professional interested in building a career in a fast-paced business.
• Minimum of 7 years of experience as an Executive Assistant in a fast-paced business environment.
• Outstanding organisation, project coordination, discretion, and problem-solving skills.
• Excellent document drafting and presentation-writing skills, with strong knowledge of Gmail, Google Drive, Google Docs, and Google Sheets.
• Fluent English with excellent writing skills and the ability to adapt tone of voice.
• Strong technical aptitude and enthusiasm for generative AI, automation tools, and digital platforms.

Nice to have

• Previous digital marketing experience.
• Experience in similar roles or related sectors.
• Experience in privately owned or private-equity-owned businesses.

Culture & Benefits

• Structured development investment over 24 months.
• Direct exposure to the Global CEO, Executive Leadership Team, and senior leaders across the organisation.
• Opportunities to move into other areas of the business and progress beyond the Executive Assistant role.
• Values include earning trust, helping others succeed, daring to lead, and exceeding expectations.
• Encouragement to experiment with AI tools and improve operational processes.