Administrator (AI & Robotics)

Location: On-site in the San Francisco Bay Area (San Mateo), United States. The role includes two annual trips to the Boston office.

Company

hirify.global develops embodied foundation models and general-purpose robots, combining AI, robotics, data, models, and hardware to enable dexterous interaction with the physical world.

What you will do

• Manage the founders' complex calendars and schedule meetings across multiple time zones.
• Book and adjust often last-minute travel, manage expenses, coordinate vendors, and keep bills paid on time.
• Prepare meetings with the office manager and host candidates, partners, customers, and other VIP guests.
• Plan and execute team events, offsites, strategy sessions, and larger organizational programs.
• Maintain responsive, professional, clear, and accurate internal and external correspondence.

Requirements

• 3+ years of administrative or executive support experience in a fast-paced environment.
• Outstanding organization, attention to detail, problem-solving, time management, prioritization, and communication skills.
• Ability to manage multiple responsibilities, adapt to shifting priorities, remain composed under pressure, and exercise sound judgment.
• High discretion and integrity when handling sensitive information.
• Expertise with G-Suite, including Google Calendar, Gmail, Docs, and Sheets.
• Ability to work on-site in San Mateo, United States.

Nice to have

• Experience supporting founders or senior executives directly.
• Experience in a startup, AI, robotics, or hardware-focused environment.
• Comfort working around technical equipment and in lab environments.

Culture & Benefits

• High-trust, high-autonomy environment with latitude to define priorities, systems, and approaches.
• Direct exposure to the CEO and senior leaders and insight into organizational decision-making.
• Opportunity to contribute to the development of general-purpose robots and embodied AI.
• Two annual trips to the Boston office.