Executive Assistant and Communications Lead

Location: Hybrid role based in Pleasanton, California, with on-site work at least three days per week.

Salary: $143,000–$179,000 per year, plus eligible short- and long-term incentive programs and benefits.

Company

hirify.global is a technology-based SaaS company focused on finance automation.

What you will do

• Support the Chief Information Officer and Global Corporate IT team by managing priorities, calendars, meetings, calls, and executive preparation.
• Coordinate travel, itineraries, agendas, expense reports, meeting rooms, video conferences, and required materials.
• Anticipate executive needs, triage issues, prioritize conflicting requests, and handle confidential matters with discretion.
• Act as a trusted proxy for the CIO when appropriate and maintain productive relationships with executive staff, clients, and the Board of Directors.
• Lead special projects and strategic initiatives across departments, including analysis of metrics and program effectiveness.
• Partner with executive assistants and internal teams to organize meetings, events, offsites, reports, documents, and presentations.

Requirements

• 6+ years of experience as an executive assistant or in an equivalent role supporting senior executives.
• Bachelor’s degree or equivalent experience.
• High proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Experience with expense reporting systems, preferably Concur.
• Strong communication, organization, problem-solving, multitasking, and travel logistics skills.
• Ability to manage confidential, fast-paced, stressful, and high-visibility situations with accuracy and flexibility.

Nice to have

• Experience in a rapidly growing SaaS company and/or with change management.

Culture & Benefits

• Inclusive, open, and accepting workplace culture.
• Professional development seminars and inclusive affinity groups.
• Short-term and long-term incentive programs based on eligibility.
• Benefits and wellness plans.
• Workplace combining virtual and in-person collaboration.