Office Manager (m/f/d)

Location: Warsaw, Poland; availability to work on-site most days of the week. A hybrid work model is offered, with the option to work from another location for up to 60 days per year depending on the role.

Company

Flix provides technology-driven intercity travel designed to make transportation more accessible, sustainable, and affordable.

What you will do

• Ensure the smooth day-to-day operation of the Warsaw office, including reception.
• Manage administrative processes such as document flows and contract management.
• Oversee the administrative budget, spending, procurement, supplies, inventory, equipment, maintenance, and repairs.
• Manage relationships with suppliers, vendors, and building administration.
• Organize office events and support employee experience initiatives.
• Standardize processes across regional offices in Eastern Europe and drive operational improvements.

Requirements

• Strong organizational skills and the ability to manage multiple priorities independently.
• Proactive mindset, professionalism, and strong interpersonal and communication skills.
• Fluency in Polish and English, spoken and written.
• Solid skills in MS Office, including Excel, Word, Outlook, and PowerPoint.
• Availability to work on-site most days of the week in Warsaw.

Culture & Benefits

• Office-first environment with a hybrid work model to support work-life balance.
• Up to 60 days per year working from another location, depending on the role.
• Travel benefits including 12 free Flix vouchers and 12 discount vouchers for friends and family.
• Confidential one-to-one counselling, courses, and stress-management support for employees and up to four family members.
• Language classes, training courses, expert-led sessions, and a mentoring program.
• Ownership culture with opportunities to take initiative and drive improvements.