обновлено 5 дней назад
Junior Office Admin & Coordination Specialist
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Junior Office Admin & Coordination Specialist (Office Administration): Supporting front-desk operations, administrative documentation, meetings, events, employee services, and office management with an accent on organization, coordination, and cross-department support. Focus on maintaining office processes, coordinating business trips and access control, managing vendors and supplies, and ensuring smooth communication for employees and guests.
Location: Warsaw, Poland; on-site work
Company
builds technologies and large-scale data environments for scientific and space organisations, with a focus on Earth Observation and climate research.
What you will do
- Prepare documents, contracts, summaries, and reports related to office operations.
- Coordinate meeting rooms, company events, onboarding, and integration activities.
- Support employees and guests with information and day-to-day administrative matters.
- Collaborate with HR, Finance, and IT on daily operational tasks and internal processes.
- Organize business trips, update data in internal systems, manage access control, and coordinate mail and courier services.
- Manage office supplies and vendors while contributing to improvements in office-related processes.
Requirements
- Experience in administration or office support.
- Strong organizational skills and the ability to multitask in a dynamic environment.
- Excellent communication skills and a proactive attitude.
- English proficiency at a minimum B2 level.
- Availability for on-site work in Warsaw.
Culture & Benefits
- Flexible hybrid work model and adaptable working hours are offered, subject to the role’s stated on-site conditions.
- Open collaboration, idea sharing, continuous learning, and a high degree of autonomy.
- Work alongside specialists supporting Europe’s space industry, climate research, and the scientific community.
- Stable employment conditions with competitive compensation.
- Private healthcare, sports card, life insurance, and language training.
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