Junior Office Admin & Coordination Specialist (IT)

TL;DR

Junior Office Admin & Coordination Specialist (Administration): Managing smooth office operations and providing administrative support with an accent on guest coordination and internal process optimization. Focus on coordinating company events, managing office supplies, and ensuring efficient cross-departmental collaboration.

Location: Hybrid in Warsaw, Poland

Company

hirify.global builds technologies used by Europe’s leading scientific and space organisations, including ESA, EUMETSAT, and ECMWF.

What you will do

• Provide administrative support by preparing documents, contracts, summaries, and reports.
• Coordinate meetings, company events, onboarding, and integration activities.
• Act as the first point of contact for employees and guests at the front desk.
• Collaborate with HR, Finance, and IT departments on daily operational tasks.
• Manage internal processes, including business trip organization, access control, and mail/courier shipments.
• Maintain office order and coordinate supply orders with vendors.

Requirements

• Experience in administration or office support.
• Strong organizational skills and the ability to multitask in a dynamic environment.
• Excellent communication skills and a proactive attitude.
• English: Minimum B2 level required.

Culture & Benefits

• Opportunity to contribute to projects supporting Europe’s space industry and climate research.
• Flexible hybrid work model and adaptable working hours.
• High degree of autonomy in organizing your work.
• Benefits package including private healthcare, a sports card, and life insurance.
• Access to language training and a culture of continuous learning.