Pre-Award: PdM RGCS Administrative Assistant

Location: Fort Leonard Wood, Missouri, United States; onsite

Company

hirify.global is a government contractor supporting federal customers, particularly Defense and National Security missions, across intelligence, analytics, engineering, mission support, and communications.

What you will do

• Track expenses by Contract Line Item Number, monitor spending against budget constraints, and support preparation of the Monthly CFSR.
• Process travel requests, compile actual travel costs, and ensure compliance with Joint Travel Regulations.
• Research country-clearance requirements and assist with passports, visas, Letters of Authorization, APACS clearances, CAC applications, medical prescreening, and pre-deployment processing.
• Maintain NET and Total Package Fielding event trackers covering personnel trained, systems issued, and total value.
• Track mandatory individual training and certificates, compile semi-monthly report inputs, and ensure embedded tables function correctly.
• Prepare support documents for the Wide Area Workflow invoice process and maintain organized administrative records for the Program Manager and Contracting Officer’s Representative.

Requirements

• At least a Secret-level security clearance, which must be maintained.
• At least five years of experience in an administrative support role, preferably in a government contracting environment.
• Proficiency with SPOT, APACS, Joint Travel Regulations, and the Foreign Clearance Guide.
• Strong organizational skills and attention to detail when tracking expenses, coordinating travel, and maintaining records.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced, surge-driven environment.

Culture & Benefits

• Work supports federal Defense and National Security mission sets.
• Collaboration and innovation are emphasized across a diverse organization.
• The role supports travel and deployments to CONUS and OCONUS locations, potentially on short notice.
• Employment is subject to equal opportunity consideration without discrimination on legally protected bases.