Administrative Assistant

Location: On-site in Los Angeles, California, United States. Occasional travel is required, primarily for on-site visits, meetings, or launches. The role requires flexible availability, including evenings and weekends, and physical activities including standing, bending, reaching, sitting, walking, and occasional lifting of up to 50 pounds.

Salary: $100,000–$120,000 per year, plus equity.

Company

hirify.global is building autonomous factories using AI, advanced software, robotics, and full-stack manufacturing for aerospace and defense customers.

What you will do

• Support the daily operations of the Office of the CEO in partnership with the Executive Assistant.
• Provide personal and off-site support, including errands, appointment scheduling, and time-sensitive requests outside standard business hours.
• Manage scheduling, follow-through, standalone projects, and communication with internal stakeholders.
• Coordinate domestic and international travel, including flights, ground transportation, accommodations, detailed itineraries, and real-time changes.
• Support external visits and internal gatherings from planning through on-site execution and follow-up.

Requirements

• Bachelor’s degree or an equivalent combination of education and experience.
• 3+ years of experience in an Executive Assistant or related role providing direct personal support to a CEO.
• High discretion, trustworthiness, professionalism, and comfort handling confidential information.
• Proficiency with Microsoft Office Suite, including MS Outlook, inbox management, and MS Lists.
• Valid driver’s license and reliable transportation.
• Availability for flexible hours, including evenings and weekends, as required.
• Strong attention to detail.
• U.S. citizenship, lawful permanent residency, protected-individual status, or eligibility to obtain the authorizations required under ITAR regulations.

Nice to have

• Experience in a fast-paced startup or high-volume environment.
• Strong organizational and time-management skills, with the ability to anticipate needs and solve problems independently.
• Experience supporting executives or working in high-trust environments requiring discretion and professionalism.
• Interest in aerospace, manufacturing, or frontier technology.

Culture & Benefits

• Medical, dental, vision, and life insurance plans fully covered for employees.
• 401(k) plan.
• Flexible vacation policy.
• Equity participation.
• Relocation support may be provided in certain situations based on business needs.