Sales Operation and Executive Specialist

Location: Tokyo, Japan

Company

hirify.global develops collaboration and play-focused products and supports teams working across locations.

What you will do

• Generate weekly sales performance reports and maintain dynamic dashboards for sales leadership.
• Audit, update, and maintain accurate customer CRM records in partnership with the Data Team.
• Streamline sales administration, including invoice approvals, presentation preparation, and quarterly sales kick-off logistics.
• Manage the Country General Manager’s calendar, prioritize commitments, and resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements and detailed itineraries for the General Manager and overseas visitors.
• Collaborate with marketing, finance, customer service, sales managers, and other departments.

Requirements

• 3+ years of experience in sales operations, business support, or executive assistance in a corporate environment.
• Proficiency in Microsoft Excel and Google Sheets for data manipulation and reporting.
• Ability to handle sensitive and confidential strategic data with discretion.
• Exceptional attention to detail, strong organizational skills, professional communication, and a proactive collaborative approach.

Nice to have

• Native-level Japanese and business-level English, with TOEIC 800+ or equivalent.
• Intermediate-to-advanced Excel skills and familiarity with Tableau.

Culture & Benefits

• Values include openness, collaboration, humility, proactive decision-making, equality, and environmental responsibility.
• Flexible working environments and a hybrid work model are available across hirify.global, depending on the role and location.
• Comprehensive benefits vary by location and support physical, financial, emotional, intellectual, and social well-being.