Management Assistant (Applied Physics)

Location: hirify.global, Delft, Netherlands

Salary: €3057–€3985 gross per month based on a full-time 38-hour contract.

Company

hirify.global is a research university focused on engineering, applied sciences, education, and technologies addressing societal challenges.

What you will do

• Coordinate HR processes, including recruitment, appointments, and onboarding.
• Manage appointments, meetings, agendas, and minutes for the research section.
• Handle bookings, travel arrangements, purchase orders, invoices, and other administrative processes.
• Liaise with suppliers, service departments, and university support teams.
• Organise meetings, conferences, workshops, and social events.
• Provide proactive support for the daily operation of the Optics research group.

Requirements

• MBO+ or HBO working and thinking level, preferably with an administrative or secretarial qualification.
• At least 3 years of experience in a similar role.
• Excellent command of Dutch and English, with a minimum B2 level.
• Proficiency with Microsoft 365, including Outlook, Teams, Excel, Word, and PowerPoint.
• Ability to work autonomously, proactively, professionally, and collaboratively in a dynamic environment.
• Availability on Fridays is preferred; working days can be agreed in consultation.

Culture & Benefits

• Temporary one-year contract with the prospect of a permanent position.
• Part-time schedule of 24–32 hours per week.
• 8% holiday allowance and an 8.3% end-of-year bonus based on the applicable salary scale.
• ABP pension scheme and an annually configurable individual employment package.
• Flexible working week, paid parental leave, and the option to buy or sell leave hours.
• Education, training, courses, and vitality programme opportunities.

Hiring process

• Submit a CV and motivation letter online by 31 August 2026.
• Interviews may take place during the publication period.
• A knowledge-security risk assessment is conducted during the final recruitment stages.